PWD

SOP



PUBLIC WORKS DEPARTMENT, PUDUCHERRY

STANDARD OPERATING PROCEDURE FOR VARIOUS CRISIS SITUATIONS:

BACKGROUND :

The Public Works Department handling multi hazard situations under one roof unlike other states. In this Union Territory, Public works Department is undertaking works in the following sectors:

  • Buildings
  • Roads & Bridges
  • Minor Irrigation
  • Flood Management
  • Water Supply and Sanitation
  • Urban development

The Puducherry, Karaikal and Yanam regions are situated in the east coast and has a flat terrain. But the Mahe region is in the west coast with hilly terrain. The entire territory is prone to multi Hazard disasters viz., Predictable disasters, unpredictable disasters and Other disasters which are to be dealt with other departments. The disasters are categorized as follows:

PREDICTABLE DISASTERS :

  • Rain/Floods :

    • Rain :
      In the Union Territory, rain is expected through South West monsoon during June to August in Mahe Region and as well through North east monsoon during August to December in Puducherry, Karaikal and Yanam region.
    • Flood :
      It is expected due to heavy downpour and cloud bursts during peak rain periods and may happen due to cyclonic storm
    • Preparedness :
      This department will open control rooms to get link with Department of Revenue and Disaster Management to know how the stages of disaster. Men and Material will be equipped and Taskforce will be kept ready to coordinate with Department of Revenue and disaster Management and with department control room.
      In order to dewater the rain flood/inundation the motor pumpset and Generator will be kept ready and in the event of power failure in order to maintain uninterrupted water supply, the Generator will be kept ready for deployment in all the pumping stations/Over Head Tanks.
      In the event of flood due to heavy rain, the Taskforces will be deployed for patrolling on banks of river and they will be provided with sand bags and casurina poles to arrest the breach of bank.
    • Operation :
      during rain /flood time, the Task force will be put on 24 hours duty under the control of one Assistant Engineer. The control rooms will also run 24 hours and the event of happening/accident /incident, immediately it will be conveyed to the Taskforce deployed in the concerned region and in turn the action taken will get reported back to control room so as to appraise the Government.
  • Cyclone :

    • Preparedness :
      The stage/veracity/speed of cyclone/depression location and other details will be obtained from the Department of Revenue and disaster Management and Indian Metrological Department, and the divisions will be informed about the movement and expected zone of crossing/attack.
    • Operation :
      During the cyclonic storm, which coupled with rain, the Taskforce will be engaged on duty for 24 hours and the control rooms will also run for 24 hours. The fallen tress will be removed with in the maximum possible time space on receipt of the event. However if major tree falls, the branches will be truncated and the movement of traffic will be restored early. Similarly, the motor pumpset and Generator set will be put into operation for dewatering the cyclone floods. All pump house and OHT will be supported with 24 hours Generator backup to upkeep uninterrupted water supply.

UNPREDICTABLE DISASTERS :

  • Earth quake :

    • Preparedness :
      The regions are now categorized as Zone III as far as Earth quake is concerned. All the government buildings, Bridges, culverts constructed after 1998 were designed for Earthquake force. Prior to that, the buildings were designed for maximum wind speed. This event could not be predicted earlier, considering other disasters.
    • Operation :
      On the Earth quake attack, immediately all the field staff/officers will be called for duty to survey the damages and fire service and police service will also be called for co-operation.
      In department, high level meeting will be convened to assess the damages and to sort out rescue operations in the cases of collapse/distress of buildings. In cases of distress to bridges and culverts, within a half a day alterative measure will be chalked out and temporary restoration will be taken up immediately to restore traffic so as to transport relief materials.
  • Fire :

    • Preparedness :
      This will happen only in Buildings/huts/dwelling units/market places and wherever the disaster happens, the services of the fire personal will be resorted to.
    • Operation :
      Such disaster happens in Government buildings, concerned Divisional Engineers/staff will cooperate with fire service and immediate arrangement for assessment of damage shall be taken up and the structural safety will be ascertained and reported to Government.
  • Lightning :

    • Preparedness : As mostly this is expected not only during cyclonic/monsoon periods but also during monsoon period and thunder storms. All tall Government buildings /OHTs have been provided with lighting arresters.
    • Operation :
      On receipt of damage, immediately the structural soundness and damages will be assessed and reported to Government and at the earliest, the building /OHT will be restored for normal operation.
  • Accidents :

    This is not only dealt by Public Works Department and Department will take up with the nature of accidents by co-coordinating with line departments and very few have already explained in the above and following events.
    However as this event is unpredictable, the preparedness shall be oriented with operation. Accident may cause collapse of buildings, Bridges and culverts. Hence such disaster due to this event has taken place the department of concerned division will immediately assess the damage and report the matter to the High Level Committee under the Chairmanship of Chief Engineer.
    The Committee after considering all the parameter will take up the following operation procedures.
  • In case of Building collapse :


    The drawings of the building will be handed over to fire/police personal and cooperate for rescue operation. The debris will be cleared and the assessment of damage will be ascertained.
    Within a short period, the rehabilitation of the building will be decided and will be taken up in time frame to put into the building for use else new building will be designed considering the cause of damage occurred.
  • In case of Bridge & Culvert collapse :


    The staff and official of the concerned division will swing into action to take appropriate measures to barricading the structure and the damage will be reported to this High Level Department Committee and at the earliest diversion path will be laid to restore traffic movement.
    In the next phase the new structure will be put up at the earliest possible time and the cause of damage will be considered while design the structure to with stand all parameters of disaster.
  • Chemical Disaster :

    • Operation :
      The OHTs/water supply units/pumping stations will be inspected and the water quality will be checked to all parameters with reference to Central Public Health and Environmental Engineering Organisation, World Health Organization norms and the portability of water will be maintained.
      In the event of water supply get polluted, the supply will be terminated from the polluted source and alternative arrangement will be made and the matter will be reported to Government.
  • Atomic/Radio active disaster :

    • Operation :
      This is a very special type of disaster and all water supply outlets will be checked for radio activate contamination and the cause of accident zone will be determined and reported to the Department of Revenue and disaster Management and the nearby thermal station experts will be called for to get their advise.
      Till such time the supply will be terminated and to the maximum possible fresh ground water through tanker will be supplied and public advertisement will be aired on the "Dos and Don'ts" and the restoration report will be submitted to Government.
  • Epidemics :

    • Operation :
      The OHTs/water supply units/pumping stations will be inspected and the water quality will be checked to all parameters with reference to Central Public Health and Environmental Engineering Organization ,World Health Organization norms and the portability of water will be maintained.
      In the event of water supply get polluted, the supply will be terminated from the polluted source and alternative arrangement will be made and the matter will be reported to Government.
  • OTHER DISASTER :

    In addition to this the department SOP is required in the contingency of terrorist attacks, where this department has to co-operate with Police Department, for which a separate procedure is drawn and appended.

OBJECTIVES

The SOP for the disaster management shall be implemented mostly at the time of happening and aftermath.
The Objectives of this SOP are :

  • Preparedness to handle the predictable disaster.
  • To retrieve and restore normalization of public life in the event of predictable and unpredictable disasters.
  • Rehabilitation process.

PREPARATORY STAGE :

As this Zone is severely exposed to North east/South west monsoon which are coupled with rain and cyclone, the disaster management of the Public Works Department, Puducherry has been given below :

  1. A Central Control Room will function in the Central Office from the last week of September to Second Week of December during day and night as well as on holidays.
  2. The urgent calls from Public/ line Departments will be communicated to the concerned Divisions then and there for taking up remedial measures.
  3. In Puducherry there are eight divisions and two circles and each circle/ division will have their own control room and field emergency squads. Similarly in Karaikal, Mahe and Yanam regions also control rooms will be set up and will have link with the central office, Puducherry.
  4. Besides in order to team up with DEPARTMENT OF REVENE AND DISASTER MANAGEMENT, Firka level work groups will also be formed.
  5. The Roads Division will be prepared with men and machineries to clear the fallen trees, diversion of floods, pumping out of water in the low lying areas.
  6. The Water Supply Division will take care of uninterrupted water supply with Generator set and with required manpower in the event of power failure. Also disinfection of water supply will be ensured to avoid any incidence of epidemics.
  7. The Irrigation Division will deploy men and machineries to have a day and night watch over all the river/ canal banks. Sand bags will be kept ready to use for restoring breaches, strengthening the bunds etc., the clearing of the obstructions in the linear waterways of irrigation structures to maintain the free flow of floodwater will also be monitored.
  8. The Building division will deploy their manpower to maintain all the Government Buildings.
  9. As this is a less priority sector, the excess manpower in building divisions will also be used to other emergency sectors.
  10. All together in the Union territory around 2500 men will be utilized during the monsoon period/disaster situation to restore and maintain normality.

However, due to rapid rise in agglomeration and haphazard colony development, the well-established field irrigation drainage system is no more in place and the department has to investigate the potential requirement and to redesign the flood management system.
So far the Department has the French established major irrigation/ drainage system which becomes inoperative at most places during the flood time as the grading of the canals has become functionless due to rise in sea level, climate change and so many other indirect parameters.

COMMITTEES STEERING THE CRISIS MANAGEMENT :

In general, the committees constituted at the National, State, District and Sub Divisional level only govern the crisis management.

  • CRISIS MANAGEMENT COMMITTEE :

    At the National level, the Command, Control and Co-ordination of the emergency responses will be overseen by the National Crisis/Disaster Management Committee/Authority (NCMC) with the

    1. Cabinet Secretary as CHAIRPERSON and
    2. The Secretary/Principal Secretary to the PM
    3. Deputy National Security Advisor
    4. Secretary, MHA
    5. Secretary, MOD
    6. Director, IB
    7. Secretary, R & AW as MEMBERS
  • STATE CRISIS MANAGEMENT COMMITTEE (SCMC)

    The composition of SCMC is as follows :

    • CHAIR PERSON -
    • Chief Secretary
    • MEMBERS -
    • Development Commissioner
    • Secretary (Works)
    • Secretary (Revenue)
    • Secretary (Health)
    • Chief Engineer

REGION LEVEL CRISIS MANAGEMENT COMMITTEE

The region wise Crisis Management Committee will function in all the four regions of this UT, are as follows:

  1. For Puducherry Region :
    1 The Collector, Puducherry Chairperson
    2 Chief Engineer, P.W.D. Member
    3 Superintending Engineer, Circle-II, Member
    4 Executive Engineers, PWD, Puducherry region Members
  2. For Karaikal Region :
    1 The Collector, Karaikal Chairperson
    2 Superintending Engineer, Karaikal Member
    3 Executive Engineers, PWD, Karaikal region Members
  3. For Mahe Region :
    1 The Regional Administrator, Mahe Chairman
    2 Executive Engineer, PWD, Mahe Member
    3 Assistant Engineers of PWD, Mahe Members
  4. For Yanam Region :
    1 The Regional Administrator, Yanam Chairperson
    2 Executive Engineer, PWD, Yanam region Member
    3 Assistant Engineers, PWD, Yanam Members

CENTRAL CONTROL ROOM (To be run by the PWD)

Every year this Department will chalk out working plan to handle the predictable and unpredictable disasters by its own and as well by co-ordination with Department of Revenue and Disaster Management.
The over all set up of the control system will be as follows :

  1. Officer in-charge Central control room will immediately inform the circle level and Division level control room to reach the area for handling the situation.
  2. Officer in charge in the control room set up in Divisional office will communicate the same to the task force of each area.
  3. The task force will be under the control of Assistant Engineer of the region Co-ordination Plan with Department of Revenue and Disaster Management (The roll of PWD with Department of Revenue and Disaster Management)

ZONAL OFFICER :

For the purpose of effective and efficient management to meet out any eventuality, the District of Puducherry has been sub-divided into 4 Zones. Each Zone will comprise of jurisdiction of a Taluk, which will function under the control of a "Zonal Officer" in the capacity of a Puducherry Civil Service Officer. The Tahsildar of the respective Taluk will co-ordinate with the Zonal Officer and provide necessary assistance to the Task Force.

TASK FORCE :

A Task Force will be set-up for every Firka level, which will be headed by a Revenue Official not below the rank of Dy. Tahsildar, designated as the Task Force Leader.

TEAM MEMEBRS OF THE TASK FORCE :

The Task Force shall comprise of the Firka jurisdictional

  1. The Revenue Officials
  2. 1 Welfare Inspector
  3. 1 Civil Supplies Inspector
  4. 1 Fisheries Inspector if the Firka jurisdiction covers the coastal area
  5. 1 Junior Engineer of P.W.D
  6. 1 Junior Engineer of Electricity Department
  7. 5 Road Gangman of P.W.D.
  8. Luscar of P.W.D.
  9. Village Level Work of Rural Development Department

OPERATION OF THE TASK FORCE :

The Task Force shall function under the direct supervision of the Zonal Officer. The Task Force shall immediately report to the Zonal Officer about any requirement to meet the eventuality and will in turn contact the Central Control Room or directly to the Control room of the Department concerned under communication with the Central Control Room. The Task Force shall requisition the services of the Police and Fire Services whenever required.

RESPONSIBILITY OF THE CONTROL ROOM :

The control rooms under the jurisdictions of various line departments/local bodies will be responsible for coordinating and facilitating the performance on disaster management. Every control room of the respective line Department has to be headed by a Senior Officer not below the rank of Group-B who is conversant with the activities of their department.

TF - Task Force

One control room will have VHF link facilities with Department of Revenue and Disaster Management.

PUDUCHERRY 2338233
2336394
2331815 (Fax)
Central Office, PWD, No.34, Lal Bahadur Sastri Street, Puducherry.
Chief Engineer,
KARAIKAL 228262
228263 (Fax)
PWD Office,
Church Street, Karaikal.
Superintending Engineer,
Circle-III.
MAHE 2332524
2333280 (Fax)
PWD Office,
Mahe
Executive Engineer,
YANAM 2321273 PWD Office,
Yanam

Executive Engineer
VHF CONTROL ROOM- PUDUCHERRY 2336399 Irrigation Division, Eveche Street, Puducherry

Executive Engineer


CONTROL AND COMMAND

  1. The Concerned Superintending Engineers in Puducherry, Karaikal and Executive Engineers in Mahe/Yanam shall be in charge of control rooms and reach the crisis point immediately.
  2. The situation of mishaps will be communicated to the Central Control room, which in turn will prepare detailed damages assessed, and communicate to the Chief Engineer, PWD, who in turn will submit report to the Government.

REGION WISE ADMINISTRATOR

The following officers will function as Administration authorities during the crisis and they will supervise and co-ordinate the entire arrangements.

REGION ADMINISTRATOR
Puducherry District Collector, Puducherry
Karaikal District Collector, Karaikal
Mahe Regional Administrator, Mahe
Yanam Regional Administrator, Yanam
 

Task Force Incharge

The following officers will function as Incharge during the crisis and they will supervise, and co-ordinate the arrangements at the crisis point.

REGION IN CHARGE
Puducherry Superintending Engineer,Circle-II, PWD, Puducherry.
Karaikal Superintending Engineer, PWD,Karaikal.
Mahe Executive Engineer, Mahe.
Yanam Executive Engineer, Yanam.
 

SOP FOR CRISIS MANAGEMENT

DEPARTMENT CONTROL ROOM

The two Circle Office Control rooms will function under the direct control of the Superintending Engineers and the Circle Office Staff will be put on day and night duties to communicate the events/ messages.
The twelve divisions will run their control room under the direct control of the Executive Engineer and the Divisional Staff will be put on day and night duty to attend the messages/ reports and communication to the higher levels and field level(Task force Group)

TASK FORCE GROUP

Each division will have a Task Force Group under the Control of One Assistant Engineer and under his Control Junior Engineers, Overseers, Gangmans, Mechanics, Mazdoors etc., will function to attend the emergency work.
All the task forces will be under the Control of One Assistant Engineer.

  1. Thus this department will have a systematic arrangement to attend to the emergency call during any disaster time. All the Control room and Task forces will be identified during the month of September.
  2. In order to attend/ manage/ control/ restore all the activities, this department has not been allocated with fund exclusively for the disaster management plan. So far, this department had been managing with its regular plan fund for such works, thereby facing hardship in implementing its regular action plan and budgetary works.

Hence this Department shall have to be allocated with appropriate fund for the following areas

  1. To clear fallen trees/ removing the fallen branches
  2. To engage Machineries
  3. To prepare sand bags/ Casuarinas Prop to restore breaching.
  4. To use disinfection chemicals,
  5. To engage Genset in the event of Power failure.
  6. To meet out the POL charges

TERRORIST ATTACKS

Action plan regarding standard operating procedures (SOP) for responding to terrorist attacks using chemical weapons.

An Institutional mechanism

Water Supply programe is being implemented in all the four regions of this Union Territory of Puducherry viz., Puducherry, Karaikal, Mahe and Yanam. The Executive Engineers of Public Health, Puducherry, Karaikal, Mahe and Yanam may be appointed as Regional Officers for this quick responding team comprising of Assistant Engineers and Junior Engineer of their respective Office who will be functioning as a task force. A control room in this regard will be opened in all the regional office to receive calls upon which pre-emptive measures will be undertaken. Regular inspection of the water supply system hitherto being performed by Executive Officers from all quarters of PWD will be further intensified.

Preparedness measures:

In Puducherry region and Karaikal region, Ground water is utilized for public consumption drawn from bore wells and lifted to the Over head tanks from where it is distributed to the public by means of pipelines. In Mahe and Yanam region, water is drawn from the river for public distribution. All the over head tanks and public utility systems in those regions are manned with required staff for its operation and maintenance and watch and ward duty round the clock. No incidence of terrorist attack has been experienced by the U.T. of Puducherry so far. In view of the information from Government of India regarding the possible attack from the terrorists, this Department will play a constructive role to avert such incidents. Formal instructions will be issued to the staff engaged in the water supply system to be vigilant in protecting the resources and prepare to face any eventuality triggered by the terrorists. Further, they will be instructed to have touch with the nearby police stations for succor if they notice any strange persons and odd things in their surroundings so that untoward situations can be eliminated with the help of the police force. Water sources can be properly protected from any eventuality of terrorist attack and police protection can be tapped at any time and security can be beefed up given that Police stations are available at an accessible distance. Hence the co-operation of Police Department, Puducherry will be resorted to as and when required.

Post attack sequence of action - Notification response and restoration:

No instance of terrorist attack has been experienced previously. Government of India guidelines, in this regard is required.

Command and control at State and District levels:

Superintending Engineer - II---------------------------------------------Nodal Officer Executive Engineer, Public Health,
Puducherry, Karaikal, Mahe and Yanam ------------------------Regional Officers.

POST - CRISIS ARRANGEMENTS

A comprehensive Budget flow will have to be notified by the Department of Revenue and Disaster Management before the on set of Monsoon and to meet out the likely expenditure on day-to-day activities. In order to monitor the same, the Superintending Engineers of Public Works Department may be provided with powers to control and audit the expenditure and sanction the required amount to meet out the contingencies.
The Department of Revenue and Disaster Management proposed to have State Executive Committee & Disaster Management Authority which should be convene meetings to sort out the following:-

  1. before the monsoon period to ascertain the preparedness and to allocate more powers to the SE's.
  2. To review the action taken in the mid/ on the way of disaster during the monsoon period.
  3. To review the restoration process and adjustment of accounts.

In the event of Disaster except rain/flood cyclone, the recommendation/Assessment of High Level Committee chaired by the Chief Engineer will be submitted to Government and also the Chief Engineer shall be authorized to take up all expected rehabilitation/restoration works and the expenditure towards the same shall be released earliest considering the nature of disaster.
Thus the Public Works Department Management Plan on the disaster system may be revamped and notified by the Department of Revenue and Disaster Management.

LIST OF OFFICERS OF PUBLIC WORKS DEPARTMENTS
Sl. No. NAME DESIGNATION TELEPHONE/FAX Nos.
1 Er. P. Swaminathan CHIEF ENGINEER 2338233 (O)
2 Er. P. Swaminathan SUPERINTENDING ENGINEER, CIRCLE-I, PUDUCHERRY 2334049 (O)
3 SUPERINTENDING ENGINEER, CIRCLE-II, PUDUCHERRY 2337090 (O)
4 Er. V. SHANMUGASUNDARAM SUPERINTENDING ENGINEER, CIRCLE-III, KARAIKAL 228262 (O)
5 Er. K. Jeevadayalan Executive Engineer, Special Building, Division-I. 2336212 (O)
6 Er. S. Suresh Executive Engineer, Special Building, Division-II. 2336626 (O)
7 Er. B. Kalaimaran Executive Engineer, Building & Roads (Central), 2338973 (O)
8 Er. M. Jayakumar Executive Engineer, Building & Roads (North ) 2336404 (O)
9 Er. S.C.B. Mohan  Executive Engineer, Building & Roads (South), 2336798 (O)
10 Er. S. Arunachalam Executive Engineer, National Highways, 2337712 (O)
11 Er. Tamarai Pugazhendhi  Executive Engineer, Irrigation Division 2336399 (O)
12 Er. N. Kanniappan Executive Engineer, Public Health Division 2336068 (O)
13 Er. A. Rajasegaran Executive Engineer, Building & Roads, Karaikal 222617 (O)
14 Er. G. Elanchezhian  Executive Engineer, Irrigation and Public Health Division, Karaikal 222592 (O)
15 Er. J. Kalidasan Executive Engineer, Mahe 0490-2332524 (O)
16 Er. S. Sekar Executive Engineer, Yanam. 0084- 2321273 (O)